Running your precinct caucus is a vital contribution to democracy. This guide has everything you need — from training to day-of checklists — to run a smooth, welcoming event.
The county party provides training and resources to help every host feel confident and prepared before March 17.
The county party holds training sessions for precinct hosts and volunteers ahead of caucus night. Dates and registration are posted at utcountydems.com. Training covers procedures, ballot handling, and troubleshooting.
Familiarize yourself with the Democratic Party's caucus procedures. Visit the Caucus Rules page for a summary of official bylaws, Robert's Rules of Order, and voting procedures.
Want to help but not ready to host alone? Sign up as a volunteer through the county party. Volunteers assist with check-in, ballot counting, and venue setup. Register at utcountydems.com.
Official training session dates will be announced by the county party. Visit utcountydems.com or contact communications@utcountydems.com to register and confirm dates. Training is strongly recommended for all first-time hosts.
A well-attended caucus starts with good communication. Here's how to spread the word in your precinct before March 17.
The state and county parties provide printable flyer templates. Download, fill in your precinct's location details, and post in local community centers, libraries, coffee shops, and neighborhood bulletin boards. Contact communications@utcountydems.com to request template files.
Facebook is still a viable way to get the word out. Post your caucus details — date (March 17), time (check-in 6:30 PM, meeting 7 PM), and location — at least two weeks out. Encourage neighbors to share and invite others.
The party provides shareable graphics for social media. Request these by emailing communications@utcountydems.com. Tag the county party when you post.
Personal outreach is the most effective. Walk your streets, knock on doors, and personally invite neighbors. A brief conversation is worth a dozen flyers. The county party can connect you with canvassing volunteers if you'd like help.
Use this expandable checklist to prepare your caucus venue. Complete each section before caucus night.
Follow the Democratic Party's official voting procedures to ensure every election is fair and valid.
All elections use written paper ballots. Pre-cut blank paper into uniform slips before the event. Voters write the name of their chosen candidate on the slip and hand it to a designated teller. No pre-printed ballots with names are used.
Designate at least two tellers after everyone splits into precincts. Tellers collect ballots, count them, and report totals to the Chair. Tellers should not be candidates in the race being counted. Results are announced publicly.
A candidate wins with a simple majority of votes cast for that position. If no candidate achieves a majority in the first round (multiple delegate seats), additional rounds of voting are conducted until all seats are filled.
For the complete official procedures, see the Caucus Rules page and the Utah Democratic Party bylaws. If a procedural dispute arises during your caucus, contact the county party immediately at communications@utcountydems.com.
Use this timeline on March 17 to make sure everything runs smoothly from setup to close.
No host should feel alone. The county party team is ready to answer questions, provide resources, and support you before and on caucus night.
Email us at communications@utcountydems.com for training registration, supply requests, procedure questions, or day-of emergencies. We're committed to making every precinct caucus a success.
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